- Empty the cache of Mac Outlook which may be the possible reason of Mac Outlook 2016 not downloading attachments. How to restore Outlook emails from time machine backup? The time machine is the inbuilt utility provided by Mac which constantly creates the backup of all files on Mac OS.
- Microsoft Outlook 2016 For Windows 10 free download - Microsoft Office Outlook 2007, Microsoft Office Outlook 2010, Microsoft Outlook Express, and many more programs.
Summary: Saving Outlook emails on hard drives is useful for backup and to transfer emails from one Outlook account to another. In this guide, you will learn how to save emails from Outlook to hard drive or desktop on a Windows PC. The methods discussed in this guide work for MS Outlook 2007, 2010, 2013, 2016, and 2019.
Summary: Saving Outlook emails on hard drives is useful for backup and to transfer emails from one Outlook account to another. In this guide, you will learn how to save emails from Outlook to hard drive or desktop on a Windows PC. The methods discussed in this guide work for MS Outlook 2007, 2010, 2013, 2016, and 2019.
Ever wondered why hard drives have become a hot-selling computer accessory? Because users have started realizing the importance of data backup, which also includes saving emails from Outlook to hard drive. Data is crucial and the same holds for Outlook data too!
To create a backup of Outlook mailbox, you can save the emails from Outlook to a hard drive or local folder such as Desktop. This can be done through various methods that are discussed in this post. Follow these methods to save Outlook emails to hard drive automatically and manually.
Methods to Save Outlook Folders to Desktop or Hard Drive
These methods will help you save all Outlook emails and email folders such as Inbox, Sent Items, Drafts, etc. on your Desktop or internal/external hard drive. You can also save your emails to a network hard drive.
Method 1: Select & Save Individual or Multiple Emails on Hard Drive
You can select and save Outlook emails on the hard drive in various file formats such as MSG, PDF, Word, and HTML. Follow the given steps and save Outlook emails on Desktop or hard drive in various formats manually.
- Drag and Drop to Save Outlook Emails on Hard Drive as MSG
In Outlook, you can simply click on any email that you want to save on hard drive and then drag/drop it to a folder on the hard drive or Desktop. You can also drag and drop multiple messages on any local or network folder.
These messages are saved in MSG format. This file format is widely supported and you can open or import the MSG email file in any Outlook account.
- Save Outlook Emails as HTML
Besides MSG, you may also save emails from Outlook to HTML. These formats are good for printout and web view. Also, these file formats can be accessed on any device, including smartphones. The steps are as follows,
- Open Outlook and then double-click on any email that you want to save
- This will open a new email window. Click File>Save as
- From the drop-down, select HTML format and click ‘Save’
- Repeat these steps for other emails that you want to save
- Save Outlook Emails in PDF Format
To save Outlook emails in PDF format, first save them as HTML by following the above steps. Then,
- Open the HTML email in any web browser that you use on your PC, such as Google Chrome
- Press CTRL+P and select Save as PDF from the ‘Destination’ drop-down
- Click ‘Save’ and choose the hard drive or Desktop folder where you want to save the Outlook email as PDF
- Click ‘Save’
- Save Outlook Emails to Hard Drive as Word File
To save Outlook emails in Word format, save the emails in HTML format and then follow the given steps,
- Open Word and go to File>Open
- Browse the saved HTML email file and open it in MS Word
- Then click File>Save or press CTRL+S and save the file as Word document
NOTE: Do not drag/drop multiple emails at once as it can cause system to hang and Outlook crash. Also, at a time, you can save only one email to HTML, PDF, or as a Word document.
Method 2: Copy Outlook PST Manually to Hard Drive
If you have configured a POP3 account on MS Outlook, it creates and stores all emails in a PST file by default. Thus, you can simply browse the location of Outlook PST on your PC and copy the PST file to your hard drive for backup.
For this, you must find the PST file location. The steps are as follows,
- Login on MS Outlook and click File> Account Settings
- Click Data Files and then check out the exact location of Outlook PST files on your system
- Click on the PST account file and click Open File Location
Copy Outlook PST to internal or external hard drive for backup. PST file acts as a backup as it saves emails from Outlook to the hard drive. Also, PST file format is widely supported and one can import it in any Outlook or Office 365 account to access the emails and other mailbox items.
Method 3: Export and Back up Outlook Emails in OST to PST File
This is the easiest, straightforward and effortless way to back up and save Outlook emails on hard drive. By using the Outlook Import/Export Wizard, you can save the Outlook mails stored in an OST file to PST file format.
This not only helps back up all emails but can also save other Outlook mailbox items such as Contacts, Notes, Calendar, Tasks, Journals, etc. in PST file.The steps are as follows,
- Open MS Outlook. Go to File and click on Open and Export, followed by Import/Export
- In the Import and Export Wizard window, click Export to a File and click Next
- Select Outlook Data File (.pst) and click Next
- If you need to save Outlook file on external hard drive, connect the hard drive to your computer
- Click on the Browse button to select the location for external drive from the available list and type a name for Outlook file. Click OK.
Your Outlook emails will be saved in a PST file on the hard drive. This PST file can be imported into any Outlook or Office 365 account to access the emails and other mailbox items.
NOTE: This method works only if Outlook is accessible and connected to the Exchange server. If Outlook is inaccessible and you’re not able to export and save the Outlook emails on hard drive via Import/Export Wizard, follow the next method.
Method 4: Direct and Easiest Method to Save Outlook Emails on External Drive
In case you use Outlook to access an IMAP, Exchange or Office 365 account, the Outlook creates an OST file, which is encrypted. To back up emails and save them on a hard drive in PST or other file formats, you can use a software such as Stellar Converter for OST, especially when you can’t export PST via Outlook.
This is an automated, time-saving, and direct method to save all Outlook emails to hard drives in multiple formats.
The software converts all Outlook emails stored in the OST file to PST, EML, MSG, HTML, PDF, or RTF format at once and saves them on selected hard drive. Thus, unlike manual methods, there’s no need to repeat the steps to save each Outlook email in multiple formats.
Moreover, with the help of this software, you can also convert an orphaned (deleted profile) or inaccessible OST file to PST and save all Outlook emails and other mailbox items to hard drive or Desktop.
Follow these steps to successfully save emails from Outlook 2007/2010/2013/2016/2019 to hard drive automatically.
Conclusion
Data backup provides peace of mind to users. You can select any of the methods explained in this guide to back up and save Outlook emails to hard drive. Though the first three methods are equally efficient but there are limitations attached in using these methods.
Many times, these methods face the Outlook hang and crash problem owing to a large Outlook data file. This could lead to corruption and data loss in Outlook.
Data consistency and accuracy is another big issue with these methods. In addition, you’re not able to save contacts and other Outlook mailbox content. To overcome these limitations, use Stellar Converter for OST software. The software converts Outlook OST file to PST and other file formats. By using this software, you can save all your Outlook emails to the hard drive in a few clicks.
Take a look at MVP review of this OST to PST tool from Stellar®.
Summary: The blog explains the manual process to export Outlook for Mac 2016 to Windows Outlook PST. It also outlines how you can easily and quickly convert Outlook for Mac data file (.olm) to Outlook data file (.pst) by using an OLM converter.
When working with Outlook on Mac, you may require to export its data to Windows Outlook PST file format. This may happen in any of the following situations:
- Your users need to access OLM files on Outlook for Windows client.
- You need to move data from Mac to Windows PC.
However, Microsoft Outlook for Windows does not support the Outlook for Mac data file (.olm). There is a manual way following which you can export OLM file data to PST.
How to Export Outlook for Mac to PST Manually?
IMPORTANT NOTE: The manual process involves a lot of steps and can be time-consuming. But, if you urgently need to export OLM to PST file format, skip to the next section to learn how you can quickly perform OLM to PST conversion by using Stellar Converter for OLM. Else, you can directly download the software below.
You can export Outlook 2016 MAC to PST manually by following these steps:
NOTE: In Outlook for Mac 2016, email messages, contacts, calendar and other items can be exported to archive file.
Step 1 – Export Outlook OLM File
NOTE: This is an OPTIONAL step and helps backup OLM file. You can skip this step and directly proceed with the next step to export Outlook for MAC data to PST.
- Open Outlook in your Mac system, from the Tools tab, click Export.
2. In Export to Archive File (.olm) window, select the items you want to export, and then click Continue.
3. In the dialog box that appears, under ‘Save archive file (.olm) as:’ specify the name of the file and location where you want to save it.
4. After Outlook finishes exporting the selected data, click Finish.
The selected items in the OLM file will be saved as an archive .olm file at the desired location.
Step 2 –– Set up Gmail in Outlook for Mac
NOTE: Before proceeding with this step, make sure you have a Gmail account with IMAP setting enabled.
1. Open Outlook for Mac application, click Outlook > Preferences.
2. In Outlook Preferences window, choose Accounts under Personal Settings.
3. In Accounts window, click the plus (+) sign in the lower left corner (as shown in the image below). Select E-mail from the drop-down menu.
4. When prompted, enter your Gmail account information, and then click Add Account.
5. The Gmail account will be added to your Outlook account.
Step 3 – Move Outlook for MAC data to Gmail
- In Outlook 2016 for Mac, right-click the newly added Gmail folder, and select New Folder.
2. Rename the folder, and then click File > Import.
3. Next, click the mailbox folder you want to export.Right click the items from the selected folder, and choose Move > Choose Folder.
Outlook For Mac 2016 Download
4. Right click the items from the selected folder, and choose Move > Choose Folder
5. Find the Gmail folder, and click Copy.
All your OLM file data will get added in the new Gmail folder.
Stage 4 – Export OLM Data from Gmail to Outlook PST
Outlook 2016 Mac Download Free
1. Open your Windows Outlook application, and configure the same Gmail account you have set up in Outlook for Mac.
2. Choose File > Open & Export > Import/Export.
3. 3. From Import and Export Wizard, choose Export to a File.
4. Select Outlook Data File (.pst), and then click Next.
5. In Export Outlook Data File window, select the Gmail folder that contains OLM file data, and hit Next
6. Choose the location of your Outlook data file (.pst), and click Finish.
Your OLM file data will now get exported to PST file.
Limitations of Manual Process
While the above mentioned manual process can help you export Outlook 2016 for Mac data to Windows Outlook PST, it has a few limitations:
- Require Gmail configuration.
- It is lengthy and time-consuming.
- It may require technical assistance.
- It may result in data inconsistency
How to Overcome the Limitations of Manual Process?
You can overcome the limitations associated with the manual method by using a specialized OLM to PST converter such as Stellar Converter for OLM software. Here’s how:
- You don’t need to configure a Gmail account.
- The software quickly converts all of the OLM file data to PST in 3 simple steps: ‘Select OLM file’, ‘Convert’, and ‘Preview & Save’.
- The software’s user interface can be operated by any user without technical assistance.
- The OLM converter converts OLM to PST, while keeping the mailbox data intact.
Outlook 2016 For Mac Download
Read this: Process of converting OLM to PST using Stellar Converter for OLM
Summing ups
Outlook 2016 Mac Download
Most Mac users face difficulties in moving from Outlook for Mac to Windows Outlook and now that you have understood the difference between the manual method and the software tool, you can easily reach the conclusion that Outlook 2016 Mac OLM file can be easily exported to PST and it’s equally easy to import data with Stellar Converter for OLM.